Review and Termination of Approval of Foster Carers

Formal reviews of foster carers will take place at least annually and the first annual review will take place so that it can be reported to the fostering panel within 12 months of the foster carer's approval - see Section 4, Presentation to the Fostering Panel. 

Dates and the venue for review meetings will be arranged by an administrator and agreed with the Supervising Social Worker, foster carer and Independent Reviewing Officer (IRO). 

Reviews can also take place more frequently - and may be initiated by the Supervising Social Worker or foster carer/s. This may be due to:

• A significant change in circumstances of a foster carer affecting the ability or capacity to foster, a change in the composition of the household;
• A serious complaint or allegation made about the foster carer;
• A death in the foster home;
• A significant health issue;
• Concerns about the standards of care provided by the foster carer;
• Persistent use of inappropriate discipline;
• Serious and/or persistent breaches of the Foster Care Agreement;
• A complaint or allegation made about the carer resulting in a Section 47 Enquiry;
• Concerns as a result of information from updated Disclosure and Barring Service checks
• A request/recommendation for a change of approval;
• A request or recommendation to change terms of approval;
• Where there is a variation in the terms of approval;
• Where there are uncertain or contentious issues which require the advice and independency of the panel;
• At the request of the foster carer.

Where an allegation or concern is raised in relation to a foster carer, see also Managing Allegations Against Staff and Foster Carers Procedure.

As well as formal reviews, there will be regular supervision, dialogue and feedback between the Supervising Social Worker and the foster carer - see Supervision and Support of Foster Carers Procedure.

Prior to the review meeting, the Supervising Social Worker will collate all information relevant to the foster carers' suitability to foster, including the number and type of placements in the last year, information from the Looked After Reviews of children placed, any extensions or exemptions that have been agreed in the previous year, supervision records, post placement reports and records of any complaints or allegations made against the foster carers or members of their household.

The views of the foster carers, all members of the household, any children placed since the last review, their parents (where appropriate) and their social workers, and any other professional whose views are relevant will be sought and taken into account at the review. This will include contacting the social worker for children previously placed but no longer in the placement. Wherever possible these views should be reported to the review in writing.

Any updates on checks will also be carried out - see Section 7, Updates on Checks.

The formal review is attended by the Supervising Social Worker and the foster carers. The review will be chaired by an Independent Reviewing Officer.

As well as considering the information collated in advance, the review will also consider the foster carer's Safe Caring practice, fire plan, training programme and any risk assessment in relation to the family pets as part of the review. A health and safety checklist will also be completed.

The review will consider all the available information and views and reach the following conclusions;

• Whether the foster carer continues to be suitable to foster children;
• Whether the terms of approval continue to be suitable;
• What training and development needs the foster carer has;
• How these needs will be met and who will be responsible;
• What support needs the carer has, and how these will be met;
• Any difficulties or concerns since the last review;
• The date for presentation to the fostering panel, if relevant.

The IRO will prepare a review report stating whether the carers continue to be suitable to foster and whether the terms of their approval continue to be appropriate. This report should include a summary of the fostering work undertaken so far and how this relates to the development of the foster carer's skills. Any recommendations for change in the foster carers' approval should be highlighted.

A copy of the review report will then be sent to the foster carers who will have the opportunity to put their views on the recommendations in writing to be presented to the Fostering Panel or the Agency Decision Maker when the Review Form is considered. A copy should also be kept on the foster carer's file.

The first annual review report will be presented to the fostering panel after the review meeting and within 12 months of the original approval.

Thereafter the review report may be presented to the Agency Decision Maker (ADM) for approval unless significant changes to the foster carer's approval or the termination of the foster carer's approval is recommended or where any circumstances exist, which in the opinion of the fostering manager require consideration by the fostering panel. This could include a return to panel following; a Standards of Care investigation, a Safeguarding Investigation following an allegation, an investigation into a complaint or where new information is received by the agency, such as, an updating Disclosure and Barring Service check revealing a new concern about the foster carer or a member of the household.

In these circumstances, the agency can instruct that the matter be heard by the fostering panel, to offer independent oversight on carers’ ongoing suitability to foster and provide quality assurance on the processes involved. Investigation reports will usually be accompanied by an early review report or the carers most recent review, to ensure adequate information is provided to enable full and balanced oversight of the carers ongoing suitability to foster. Panel will also be provided with any previous relevant panel minutes for their consideration.

Where the report recommends termination of the foster carer's approval, the report should provide; full details of the concerns allegations or complaints, the outcome of any Section 47 Enquiry/investigation and represent the views of the child, the carers, linked professionals and any other relevant parties such as witnesses. Any mitigating circumstances should be outlined.

The reports  for the panel will be shared with the foster carer(s) and they should be invited to submit written comments.

A copy of the report to the panel (and attachments including any written comments of the foster carer(s) on the report) should be sent to the panel administrator at least 10 working days before the relevant panel meeting.

Foster carers should be invited to attend the Fostering Panel when their review is being considered, together with a supporter if they wish, and the Panel Administrator should be informed if they intend to do so.

Where an investigation report or Review recommends the termination of approval of foster carers, the matter should be presented to the earliest possible Fostering Panel.

Where the Panel's recommendation is for a different category of approval, the Panel may require further assessment or training for the foster carer.

Where the review is presented to the Fostering Panel, the Panel's recommendation as to the future approval of the foster carer will be submitted to the Agency Decision Maker for a decision to be made.

Whether or not the foster carers are present at the Panel, the Panel Administrator will arrange for them to be informed in writing of the outcome of the review as soon as possible and at the latest within 5 working days after a decision is made. The notice will set out:

• That the foster carer and household continue to be suitable and that the terms of the approval continue to be appropriate; or
• That the approval is terminated from a specified date, and the reason for the termination; or
• The revised terms of the approval and the reasons for the revision.

An administrator will write to any social worker for a child placed with the foster carers to inform them of the outcome of the review.

The outcome of the review will also be recorded and the Register of Foster Carers updated as necessary. Where there has been any change in the terms of the approval, the Foster Care Agreement will be updated and signed by the Agency Decision Maker  and foster carer.

Where the approval is terminated, the agency must inform the Regulatory Authority.

Where the approval is terminated, the Registered Manager for the agency, in consultation with the Local Authority Designated Officer (LADO)/team of designated officers, will decide whether to refer the former foster carer to the Disclosure and Barring Service under the Vetting and Barring Scheme. In instances of approvals being terminated due to an allegation or serious concerns, the agency has a legal duty to refer to the Disclosure and Barring Service.

The Disclosure and Barring Service will then assess the information provided independently and make decisions as to whether individuals should be barred from, or have conditions imposed in respect of working with children and young people. The relevant information is set out in the Protection of Freedoms Act 2012.

Where, as a result of a review, the variation or termination of a foster carer's approval is proposed, he or she must be advised, when informed of the outcome of the Agency Decision Maker's decision, that if they wish to challenge the decision, they have the opportunity to make representations to the Panel or to request a review by an Independent Review Panel, as set out in Recruitment, Assessment and Approval of Foster Carers Procedure, Representations/Independent Review Procedure. The only circumstances where the foster carer will not have the right to request a review by an Independent Review Panel is if he or she is regarded as disqualified as a result of a conviction or caution for a specified offence (see also GOV.UK, Prepare for a review panel: adopters and foster carers).

If no written representations or notification of a request for a review are received within the period, the decision to terminate or vary an approval can be confirmed.

Where the termination of the approval of a foster carer is being considered, plans for the termination of any current placement will also be required and made as appropriate.

Disclosure and Barring Service checks on persons aged 18 and over should be updated every 3 years and if necessary, a review of the foster carers' approval should be carried out immediately to take account of any new information.

Whilst there is no statutory time interval, as good practice the foster carers should also be asked to complete Declarations of Health and Suitability every 3 years. In the event of any serious concerns about the foster carer's health, a review of the foster carer's approval should be carried out immediately.

Foster carers' case records should be retained for a minimum of 10 years after their approval has been terminated.

A foster carer may give written notice at any time of their wish to resign from the role. Once written notice has been given, their approval will automatically be terminated 28 days after receipt of the notice. The foster carer cannot withdraw their notice once it has been received, nor can the Agency Decision Maker decline to accept the resignation. Should a foster carer who has resigned subsequently wish to foster again, they will need to be assessed under the procedure for the Recruitment, Assessment and Approval of Foster Carers.  All resignations at Kasper are overseen by panel; a brief summary report is prepared for panel, outlining the carers circumstances and reasons for resignation. This report will include details of any recent issues arising in the carers fostering record  with the agency.  The Panel discussion is minuted and a copy of the record is held on the carers file to ensure safeguarding processes are robust.